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Posts from the ‘Volunteer’ Category


Volunteer Registration is Now Closed

Thank you for choosing to be a volunteer at this year’s conference. Please note a majority of volunteer positions will be needed for the full day of the conference.  It is critical that you verify with your superior your availability to serve this day. It is extremely difficult to replace a volunteer assignment due to a volunteer withdrawing once the position has been filled.

If you are interested in volunteering at this year’s conference, please complete the Volunteer Registration Form.

You will not be registered as a volunteer until you submit the form. Volunteer positions are limited and filled on a first-come, first-served basis.  If all positions are filled, there is a waiting list available. If you have any questions regarding volunteering at the conference, please contact Brandi Leos with the City of Tigard at [email protected]

Conference Schedule

7:30 am – 1:00 pm Registration Open (Portland Ballroom Lobby)
8:00 am – 8:20 am Welcome and Opening Announcements
8:20 am – 8:30 am Ted Talk
8:45 am – 10:15 am General Sessions Period 1
8:45 am – 11:45 am Executive Sessions
10:30 am – 12:00 pm General Sessions Period 2
12:00 pm – 1:40 pm Lunch Service with Award and Keynote Speaker
2:00 pm – 4:00 pm General Sessions Period 3

Volunteer Assignments

General Assistance: Provide a wide range of volunteer assistance before, during, and after the conference, including filling in for missing volunteers. Can volunteer for AM, PM, or both.

Meet and Greet: Greet conference goers as they enter the Oregon Convention Center, assist with directing individuals to registration tables, meeting rooms, restrooms, etc. M&G volunteers must be available for entire “Pre Conference preparation” period from 7:30am 8:45am.

Registration: Arrive early (6:30am) to set up the registration tables and organize conference packets and bags. As conference goers arrive, the Registration volunteers sign people in and hand them their folders. Registration volunteers must be available for entire “Pre Conference preparation” period.

Room Monitor: Arrive 15 minutes prior to the workshop to help with set-up, let participants into the room, and prevent the room from filling above capacity. Additionally, Room Monitors may be asked to introduce the presenters using the provided biographical information. New to the conference this year is the participants’ ability to register for their workshops and Room Monitors will be checking names at the door.  Can volunteer for AM, PM, or both.

Room Technician: Ensures that rooms are equipped according to the preferences of the presenters (with pens, paper, flip charts, etc.). These volunteers will be responsible for transitions between sessions according to the supply list provided to them. Can volunteer for AM, PM, or both.

Lunch Volunteer: Will be ushering conference-goers into the Portland Ballroom, with the goal of filling up the front tables before the back. May include other duties during this time.

Frequently Asked Questions

Q: When will I be notified that I am a volunteer?

A: You will receive an email confirmation when you have completed the online volunteer registration form. You will be notified by our Volunteer Coordinator once you are assigned as a volunteer.

Q: Will I be notified if I have not been selected as a volunteer.

A: Yes, you will be notified by our Volunteer Coordinator if you have been waitlisted.

Q: Do I have to register for the general conference if I am a volunteer?

A: No. Once you are a confirmed volunteer, you do not have to register for the general conference (opening Monday, September 25, 2017). If you are on the wait list, at this time it would be best to register for the general conference if you wish to attend.

Q: During my volunteer off hours at the conference, may I attend workshops?

A: Volunteers have a complimentary pass to the conference luncheon and keynote address, as well as access to the full day of activities at the conference when you are off duty. Although volunteers do not register for workshops, they are allowed if room permits.